HR Data in the Poor Economy

Things have been tough all around with the economy leading to record layoffs and unemployment.  Businesses focused on the bottom line are more interested than ever in retaining highly motivated quality employees while quietly disposing of dead weight in an attempt to come out the other end of the down turn with an albeit smaller, stronger workforce and a more profitable business model.

Human Resources data is more important than ever in achieving these goals.  A comprehensive HRIS will allow you to document both positive and negative employee performance allowing managers to better make those tough decisions about who will stay and who will go.  Just as getting rid of dead weight can be important, rewarding and showing gratitude for positive performance can be just as important leading to a highly motivated team.  While giving raises may be difficult in tough times, sometimes a positive attitude and a “Thank you” go a long way toward employee job satisfaction.  An HRIS will also help you to keep compliant with a number of government regulations helping to avoid potential fines and costly litigation.  When contemplating layoffs, you need to make sure your employee data is well documented as some of those who are laid off may seek retribution, regardless of how justified the decision was.  In addition to the benefits to the work force as a whole, an HRIS will help you to streamline the HR Department allowing them to concentrate less on the tedious management of data and more on the employees themselves.

The bottom line is that an HRIS will help your organization to create a happier work force and provide well documented, defensible data to support the decisions made by HR and Management on a day to day basis.

The HR Data Manager is an easy to use HRIS and includes a FREE 30 Day Trial available at www.hrdatamanager.com.

Is Technology taking the “Human” out of Human Resources?

In today’s world of technology driven solutions for nearly any kind of problem, including those found in Human Resources Management,  people can often be left wondering if the technology is really helping or if we are losing the “Human” in Human Resources.

Whether your organization is large or small, HRIS/HRMS software solutions can actually increase efficiency saving you time so you can concentrate on what is important… providing support and services to Applicants, Employees and Management within the organization.  Many HR Departments are so bogged down by paper, spreadsheets and manual processes that their time is dominated trying to perform the simplest of tasks leaving little time to provide quality services and strategic planning.

HRIS/HRMS systems organize and manage data putting both detailed and summary data at your fingertips often allowing you to identify problems and take corrective action before more serious issues arise.  These systems track important data intended to help your organization stay compliant with governmental regulations and avoid costly lawsuits.  Having Employee history, compensation, performance, benefits and much more at your fingertips will help HR to better serve Management allowing them to make sound business decisions based on solid data.

Properly implementing technology in Human Resources puts the “Human” BACK into Human Resources by giving HR the time to concentrate less on data management and more on the people that make up the organization.

Try the HR Data Manager HRIS/HRMS Free for 30 Days!  (www.hrdatamanager.com)

These are tough times! How will an HRIS help the bottom line?

An HRIS system allows you to save money by streamlining HR and other Administrative duties resulting in improved efficiency. As a result you may find that you have also made a reduction in staffing requirements.


These are tough economic times and everything comes down to how it affects the bottom line. What if you could implement an HRIS system quickly, efficiently and for a reasonable cost while improving your bottom line?

An HRIS system can improve recruiting and retention while putting data at HR and Management’s fingertips that can protect the organization from legal action and financial loss as a result of being out of compliance with a number of government employment laws.

HR professionals are finding themselves in a world of increasing government regulations that can result in legal and financial repercussions if applicant and employee data is poorly documented.

While HR is often overlooked by Management, efficient HR Administration can save time and money resulting in a more profitable enterprise.

The HR Data Manager helps organizations to increase HR and Administrative efficiency while tracking and reporting key information helping the organization to stay compliant with employment laws and documenting information to help protect the organization in the case of legal action.

You can download a Free 30 Day trial of the HR Data Manager today at http://www.hrdatamanager.com/. Feel free to contact sales@hrdatamanager.com with any questions.

Yes, you DO need an HRIS!

Human Resource Information Systems (HRIS) use modern database technology to organize Employee data and simplify a variety of HR tasks. By improving data efficiency, HR professionals are increasing their effectiveness in the work place and better serving both their employers and the employees that look to them for guidance. Human Resources professionals find that they have time to improve services when they are no longer trying to chase down data buried in papers or spreadsheets.


HRIS systems put key data at the fingertips of the HR Professional allowing them to easily access both current and historical data including positions held, compensation, bonuses, leave and attendance, training and much more. In addition to detailed data, they provide quick access to summarized data such as EEO and veterans break downs, Turnover, and various counts just to name a few.

Another aspect that is often overlooked when considering whether or not to invest in an HRIS system is compliance. An HRIS system helps HR Professionals to keep organized and helps them to maintain compliance with a number of government regulations including ADA, EEO, FMLA, IRCA and more. By keeping well organized documentation and having easy access to Employee related data, an HRIS can help to keep legal costs down when an Employee challenge arises. Many industries have required safety training. HRIS systems can help you track required training, training dates, attendees, renewal dates etc.

Organizations stand to benefit from implementing an HRIS regardless of whether they are large with a well staffed HR Department or small with a single administrative person wearing multiple hats including that of HR.

Improved efficiency and compliance will help your organization to become more effective in serving your Emloyees and exceeding the expectations of Management.

You can try the HR Data Manager (HRIS/HRMS) Free for 30 days – http://www.hrdatamanager.com/

2011 New Year’s Resolution

2011 is coming up fast and it is the perfect time to start thinking about New Year’s Resolutions. Not the usual ones like losing weight or giving more to your favorite charity. How about your WORK resolutions, the ones that will set you apart within your organization?


It is the perfect time to make a resolution to get organized in 2011. It is time to get rid of those cumbersome spreadsheets and paper trails and implement a Human Resources Management System in your HR Department.

The HR Data Manager HRIS/HRMS can help your organization to reign in Employee related data and provide numerous benefits over spreadsheets or other manual forms of data tracking. Our software securely stores your data in a central repository putting data retrieval at your fingertips and allowing reports to be generated in minutes. Use of our software reduces data redundancy which often leads to errors and discrepancies within the data. Data entry becomes a breeze with our intuitive interface and dropdown selections for common data elements. Easily retrieve both current and historic data for common information such as positions held, compensation history, training etc.

You can download a FREE 30 Day Trial of the HR Data Manager from our website (www.hrdatamanager.com) and see how easy it can make the New Year for you and your department allowing you to concentrate organizational goals and service rather than data management and manipulation.

Thank you!

HR Data Manager Team

IRCA Compliance in the United States

If you are an Employer in the United States, it is as important as ever to ensure your organization is compliant with the Immigration Reform and Control Act of 1986. While the previous Presidential administration conducted more workplace raids to round up and deport undocumented workers, the current Presidential administration has spent more time going after the Employers of undocumented workers and levying hefty fines against those Employers.


It is critical that you have the ability to document I9 related information for your employees and have the ability to know when an employee’s authorization to work in the United States is going to expire.

U.S. users of the HR Data Manager (http://www.hrdatamanager.com/) HRIS/HRMS are able to track detailed Employee information including I9 information and work authorization end dates for those who are not United States Citizens. Reports can easily be created showing upcoming expirations.

Try the HR Data Manager Free for 30 Days - http://www.hrdatamanager.com/FreeTrial/tabid/60/Default.aspx

Access 2010 Has Been Released

While Access 2010 has been available to developers and larger corporations for a while now, it has just been released to retail outlets and is available to the masses.

Why is this important?  The HR Data Manager HRIS/HRMS (http://www.hrdatamanager.com/) software was written in Microsoft Access and the current release was specifically designed for Access 2007.  We have done extensive testing with Access 2010 prior to the retail release and have found our software to be fully compatible with this new version of Microsoft Office.  If you or your organization are evaluating or are current users of the HR Data Manager and were thinking about upgrading your Office version, you can do so without worring about it causing problems with our software.

Thanks!

HR Data Manager Development Team

HR Data Manager HRIS/HRMS

Normally we try to pick an HRIS related “generic” topic to write about as opposed to coming right out and talking about our great HRIS/HRMS product. Today I am going to talk about the benefits of using our software.


The HR Data Manager (www.hrdatamanager.com) is a powerful Human Resources Management System written specifically for small and medium sized businesses. We provide an affordable alternative for organizations who cannot or do not wish to budget for huge HR Systems costing hundreds of thousands of dollars and require a team of IT staff to implement.

Our customers regularly tell us our simple to use and easy to implement software includes features usually only found in larger and more complicated software packages. Our Enterprise and Enterprise Plus Editions include all Source Code as well as customization/programming time allowing the software to be modified to meet your specific needs.

With the ability to run in either SQL Server or Native Microsoft Access, our software is scalable and can grow with your organization and continue to meet your needs well into the future.

What sets us apart from our competitors is the relationship we build with our customers working with them to ensure the HR Data Manager will meet and exceed their needs.

You can check out the HR Data Manager at www.hrdatamanager.com and download a 30 Day Free Trial so you can see firsthand how the HR Data Manager can help your organization.

Spreadsheet Hell! Do you need an HRIS?

It is not all that uncommon even in medium sized organizations to see all the HR Data managed in Excel spreadsheets. A spreadsheet for basic information, one for pay information, one for evaluations, the list goes on and on and the data never seems to match up perfectly between spreadsheets. John Smith is in this spreadsheet, so why wasn’t he added to the other one. Why is the name spelled one way in one spreadsheet and another way in the other. Oops! There was a typo on Mary’s employee number, so it is different in that spreadsheet.


I call this Spreadsheet Hell! While spreadsheets are a great place to look at and manipulate data, they are not meant to take the place of a relational database. Spreadsheets are prone to human error and make storing related data very difficult.

HRIS Systems using a relational database as a foundation are designed to ensure “referential integrity”. This means that related data is tied together by keys and it is not possible to have a compensation record for Johnny if he does not have a parent record with his base information. The two are tied together. An HRIS system also utilizes dropdowns and programming logic to ensure data accuracy and consistency.

If you still love to look at your data in spreadsheets, most HRIS Systems can export specified data to Excel where you can analyze it and play with it while the data remains safely stored in the HRIS’s database.

Aside from tying all the data together and ensuring referential integrity, the HRIS allows you to run a number of predefined or adhoc reports and filter data to get at exactly what you need whether it is as simple as a birthday listing or summarizing data into an EEO Analysis by Division.

Free yourself from Spreadsheet Hell and check out the HR Data Manager (www.hrdatamanager.com) today.

Our powerful and easy to use Human Resource Management System (HRMS / HRIS) allows your HR Team to hit the ground running and start working more efficiently while better utilizing time and resources. The HR Data Manager is easy to setup and streamlines administrative procedures, manages employee records and reduces the need for paperwork and manual records.

How to choose the right HRIS System

Choosing any major software system can be a daunting task – let alone one that manages all the pertinent data of your most valuable resources – your Human Resources.

While there are a number of Enterprise HRIS systems on the market, we know that many Small & Medium sized businesses do not have the budget to purchase and implement these titanic systems. For this reason, we are going to concentrate on smaller HRIS systems that can help your organization without breaking the bank.

There are a number of mid level HRIS programs on the Market. It is not a bad idea to research several of them and compare their features. This should give you an idea of what an HRIS system is capable of doing for you.

Prior to determining your requirements for a new HRIS, it wouldn’t hurt to do a Self Audit and honestly look at your internal processes to determine what you can do better – regardless of what technology you choose to help you.

Now that you have a good idea of what HRIS systems can offer you as well as where you would like to improve internally, you can start coming up with what you Need and Want from an HRIS system. Once you have a list of “Requirements”, it wouldn’t hurt to categorize them into Needs vs. Wants. You could also use a system to rank the importance of requirements.

Knowing what you need now, you should be able to narrow the list of vendors you previously looked at to three and then item by item compare what they are able to provide with your requirements to determine which vendor has the best product. If a vendor has a trial version of the software, trying it firsthand can be a big help in determining whether the software will meet your needs.

Selecting the right HRIS does not have to be such a daunting task. Just break it down into these smaller steps and you will be on your way to choosing the right software!

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The HR Data Manager (www.hrdatamanager.com) is a fully featured HRIS system serving the Small & Medium Business Market.